Mooneschadowe's Timing for Triumphe Planning/Preparation

• Mooneschadowe
• Autocrat's Little Helper

This is a timeline for the aid of Seneschals and Stewards for Triumphe. These timings may be adjusted for other events.

January Officer's

• Announce that Autocrat and Feast Steward bids are due at March Officer's
• Discuss who might be available?
• Accept bids as they come in, and do NOT tell the offering party that it's officially theirs

February Populace

• Announce that Autocrat and Feast Steward bids are due at March Officer's

February Officer's

• Remind Officers that bids are due at the end of next month.
• Solicit feedback re: if anyone's working in that direction.

March Populace

• Remind Populace that bids are due at the end of this month.

March Officer's

• Discuss single bids that have come in.

If competing bids come in:

• Have the parties present their case
• Ask both parties if they would work with the other if they are not chosen
• Ask both parties to wait outside of earshot (and eyesight, too, if possible) while the officer's discuss candidly (not hatefully, but a solid concensus MUST be reached).

Note: It's a good idea to get highly-biased "champions" of the bidders to wait with their parties.

April Populace

• Announce the awarding of the bids and ask people to assist these parties!

Late-Awarded Bids

Sometimes bids aren't ready in time, or potential stewards require a bit more coaxing. But:

• Autocrats MUST be picked by April in order to have time to get announcements and ads in place.
• Feast Stewards MUST be in place by June Officer's.

May

• Who's doing things? You have a minute or two to sit still and think.
• Be advised that college students may not be at all interested in making a commitment at this time. And that's the right answer!

June

• Event ads going in newsletters in August are due at the end of this month.

July

• Event ads going in newsletters in September are due at the end of this month.

August

• Finalize the following: Site Tokens, Championship Scrolls, Gate Shifts
• Campus Demo Day
• Mock Court
• Gate Class

September

What did you forget? You know there's something, lol.

• Arrangements for calligraphy on the Champions scrolls?
• Email to the Kingdom and Region (and beyond) listservs?

October

• Keep poking at the Reeve/Gate Coordinator about the Event Report. They can't send it in until you sign it, and it's due by 30 days after the event closes.