Mooneschadowe's Timing for Triumphe Planning/Preparation

• Mooneschadowe
• Autocrat's Little Helper

This is a timeline for the aid of Seneschals and Stewards for Triumphe. These timings may be adjusted for other events - ie expanded or truncated as needed. The headers are left intentionally vague for this purpose.

Eight Months Out

For Triumphe, this is January.

Officer's:

• Announce the due date for Autocrat and Feast Steward bids: preferably at an Officer's meeting
• Accept bids as they come in, and do NOT commit to a decision (or promise people the win)!

Seven Months Out

For Triumphe, this is February.

Populace

• Announce that Autocrat and Feast Steward bids are due at March Officer's

Officer's

• Remind Officers that bids are due at the end of next month.
• Solicit feedback re: if anyone's working in that direction.

Six Months Out

For Triumphe, this is March.

Populace

• Remind Populace that bids are due at the end of this month.

Officers

• Discuss bids that have come in.

If competing bids come in:

• Have the parties present their case
• Ask both parties if they would work with the other if they are not chosen
• Ask both parties to wait outside of earshot (and eyesight, too, if possible) while the officer's discuss candidly (not hatefully!). A solid consensus MUST be reached.

Note: Highly-biased "champions" of the bidders can either wait with their parties or join the discussion, but it must be equal (both present or both absent).

Five Months Out

For Triumphe, this is April.

• Announce the awarding of the bids and ask people to assist these parties!

Four Months Before the Event

For Triumphe, this is May.

• Who's doing things? Now is the "calm" for you to sit still and think about your best-case plans.
• Be advised that college students may not be at all interested in making a commitment at this time. They should be allowed that time, but periodically remind the Populace of the current activities/needs/plans.

Three Months Before the Event

For Triumphe, this is June.

• Are you putting an ad in the newsletter two months in the month ahead of the event? It's due now, if so (see note in the next month's section).
• How is delegation going? What jobs are unfilled?

Two Months Before the Event

For Triumphe, this is July.

• Event ads going in newsletters are due at the end of this month. (Due the last day of the month with one full month between due and printed
  • ie: due at the end of July to be printed in September; due at the end of December to be printed in February.
• Arrangements for calligraphy on the Champions scrolls
• Email to the Kingdom and Region (and beyond) listservs

Month Before the Event

For Triumphe, this is August.

• Update the Populace about: jobs that need to be filled, status of any concerns.
• Finalize the following: Site Tokens, Championship Scrolls, Gate Shifts
• Campus Demo Day
• Mock Court
• Gate Class

Month Of the Event

For Triumphe, this is September.

• Have you presented your current, full plan to the Populace, in person, lately?
• Get your receipts to the Reeve/Gate Coordinator, and remind others to do so, too.
• Triumphe: when giving Ranger Roger the site fee check, confirm that we're on his calendar for next year.

Month After the Event

For Triumphe, this is October.

• Keep poking at the Reeve/Gate Coordinator about the Event Report. They can't send it in until you sign it, and it's due by 30 days after the event closes.