Mooneschadowe's Timing for Triumphe Planning/Preparation: Difference between revisions
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[[Category:Elsa]] | |||
[[Category:Advice]] | |||
[[Category:Mooneschadowe]] | |||
This is a timeline for the aid of Seneschals and Stewards for Triumphe. These timings may be adjusted for other events - ie expanded or truncated as needed. The headers are left intentionally vague for this purpose. | |||
===January Officer's:=== | |||
==Eight Months Out== | |||
For Triumphe, this is January. | |||
===Officer's=== | |||
* Announce the due date for Autocrat and Feast Steward bids: preferably at an Officer's meeting | |||
* Accept bids as they come in, and do NOT commit to a decision (or promise people the win)! | |||
* Reason for starting this early: | |||
** If someone is enthusiastic to start this early, it'll give them more time to address the important points more thoroughly. | |||
** If no one is enthusiastic to start this early, it'll give the group some notice that we'll have to work a little harder to make it happen. | |||
==Seven Months Out== | |||
For Triumphe, this is February. | |||
===Populace=== | |||
*Announce that Autocrat and Feast Steward bids are due at March Officer's | *Announce that Autocrat and Feast Steward bids are due at March Officer's | ||
===Officer's=== | |||
* | *Remind Officers that bids are due at the end of next month. | ||
*Solicit feedback re: if anyone's working in that direction. | |||
<br> | |||
==Six Months Out== | |||
For Triumphe, this is March. | |||
===Populace=== | |||
*Remind Populace that bids are due at the end of this month. | *Remind Populace that bids are due at the end of this month. | ||
===Officers=== | |||
*Discuss | *Discuss bids that have come in. | ||
If competing bids come in: | |||
*Have the parties present their case | '''If competing bids come in:''' | ||
*Ask | * Have the parties present their case | ||
* Ask parties to wait outside of earshot (and eyesight, too, if possible) while the officers' discuss the merits of each bid. A solid consensus MUST be reached. | |||
* Announce the winning bid. | |||
* Work that can begin immediately: | |||
** Request or Confirm the date on the Kingdom Calendar | |||
** Establish or confirm that the site is booked | |||
** Event website | |||
** Painting for championship charters | |||
** Finding information for the Event Ad in the Kingdom Newsletters | |||
** Recruiting help for event-specific jobs | |||
<br> | |||
==Five Months Out== | |||
For Triumphe, this is April. | |||
*Announce the awarding of the bids and ask people to assist these parties! | *Announce the awarding of the bids and ask people to assist these parties! | ||
<br> | |||
==Four Months Before the Event== | |||
For Triumphe, this is May. | |||
* Who's doing things? Now is the "calm" for you to sit still and think about your best-case plans. | |||
* Be advised that college students may not be at all interested in making a commitment at this time. Keep the Populace updated about the current activities/needs/plans. | |||
<br> | |||
==Three Months Before the Event== | |||
For Triumphe, this is June. | |||
* Are you putting an ad in the newsletter two times, one in the month-of and one in the month before? If yes, the first is due now (see note in the next month's section). | |||
* How is delegation going? What jobs need filled? | |||
<br> | |||
==Two Months Before the Event== | |||
For Triumphe, this is July. | |||
* Event ads going in newsletters are due at the end of this month. (Due the last day of the month with one full month between due and printed | |||
** ie: due at the end of July to be printed in September; due at the end of December to be printed in February. | |||
* Arrangements for calligraphy on the Champions scrolls | |||
* Email to the Kingdom and Region (and beyond) listservs | |||
<br> | |||
==Month Before the Event== | |||
For Triumphe, this is August. | |||
* Update the Populace about: jobs that need to be filled, status of any concerns. | |||
* Finalize the following: Site Tokens, Championship Scrolls, Gate Shifts | |||
* Campus Demo Day | |||
* Mock Court | |||
* Gate Class | |||
<br> | |||
==Month Of the Event== | |||
For Triumphe, this is September. | |||
* Have you presented your current, full plan to the Populace, in person, lately? | |||
* Get your receipts to the Reeve/Gate Coordinator, and remind others to do so, too. | |||
* Triumphe: when giving Ranger Roger the site fee check, confirm that we're on his calendar for next year. | |||
<br> | |||
==Month After the Event== | |||
For Triumphe, this is October. | |||
* Keep poking at the Reeve/Gate Coordinator about the Event Report. They can't send it in until you sign it, and it's due by 30 days after the event closes. |
Latest revision as of 14:37, 12 November 2013
This is a timeline for the aid of Seneschals and Stewards for Triumphe. These timings may be adjusted for other events - ie expanded or truncated as needed. The headers are left intentionally vague for this purpose.
Eight Months Out
For Triumphe, this is January.
Officer's
- Announce the due date for Autocrat and Feast Steward bids: preferably at an Officer's meeting
- Accept bids as they come in, and do NOT commit to a decision (or promise people the win)!
- Reason for starting this early:
- If someone is enthusiastic to start this early, it'll give them more time to address the important points more thoroughly.
- If no one is enthusiastic to start this early, it'll give the group some notice that we'll have to work a little harder to make it happen.
Seven Months Out
For Triumphe, this is February.
Populace
- Announce that Autocrat and Feast Steward bids are due at March Officer's
Officer's
- Remind Officers that bids are due at the end of next month.
- Solicit feedback re: if anyone's working in that direction.
Six Months Out
For Triumphe, this is March.
Populace
- Remind Populace that bids are due at the end of this month.
Officers
- Discuss bids that have come in.
If competing bids come in:
- Have the parties present their case
- Ask parties to wait outside of earshot (and eyesight, too, if possible) while the officers' discuss the merits of each bid. A solid consensus MUST be reached.
- Announce the winning bid.
- Work that can begin immediately:
- Request or Confirm the date on the Kingdom Calendar
- Establish or confirm that the site is booked
- Event website
- Painting for championship charters
- Finding information for the Event Ad in the Kingdom Newsletters
- Recruiting help for event-specific jobs
Five Months Out
For Triumphe, this is April.
- Announce the awarding of the bids and ask people to assist these parties!
Four Months Before the Event
For Triumphe, this is May.
- Who's doing things? Now is the "calm" for you to sit still and think about your best-case plans.
- Be advised that college students may not be at all interested in making a commitment at this time. Keep the Populace updated about the current activities/needs/plans.
Three Months Before the Event
For Triumphe, this is June.
- Are you putting an ad in the newsletter two times, one in the month-of and one in the month before? If yes, the first is due now (see note in the next month's section).
- How is delegation going? What jobs need filled?
Two Months Before the Event
For Triumphe, this is July.
- Event ads going in newsletters are due at the end of this month. (Due the last day of the month with one full month between due and printed
- ie: due at the end of July to be printed in September; due at the end of December to be printed in February.
- Arrangements for calligraphy on the Champions scrolls
- Email to the Kingdom and Region (and beyond) listservs
Month Before the Event
For Triumphe, this is August.
- Update the Populace about: jobs that need to be filled, status of any concerns.
- Finalize the following: Site Tokens, Championship Scrolls, Gate Shifts
- Campus Demo Day
- Mock Court
- Gate Class
Month Of the Event
For Triumphe, this is September.
- Have you presented your current, full plan to the Populace, in person, lately?
- Get your receipts to the Reeve/Gate Coordinator, and remind others to do so, too.
- Triumphe: when giving Ranger Roger the site fee check, confirm that we're on his calendar for next year.
Month After the Event
For Triumphe, this is October.
- Keep poking at the Reeve/Gate Coordinator about the Event Report. They can't send it in until you sign it, and it's due by 30 days after the event closes.