Emergency Action Plan

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In case of X, do Y.

Ahead of the Event

In all cases, there's some prepwork to do that will save everyone hassle and time. Prep Work:

• The Autocrats should make contact with the Royal Herald to establish a "hi sign" so they may be heralded into Court to advise the Crown of the situation. The Herald should understand that the Autocrats will not use this sign lightly.
• Clear lines of travel should be maintained between the open areas and the Main Hall, especially in high-traffic locations (ie the Listfield). We may want to start advising campers at our events to do so as well.
• Tell Gate that if they should have to leave their post in a rush, proper money storage considerations hold: the money goes one place and the paperwork goes somewhere else. All else can be abandoned (after non-battery lights are attended to).
• The Autocrats are the decision-makers in case a situation arises that requires the assistance of the Emergency Services.

Routine Considerations

Waterbearing is set up for the hydration of all. Hydration is key to preventing heat exhaustion and other exposure related maladies.

In case of heat-related maladies:

• Ask the Kitchen to use the ice machine
• Ask the Kitchen to use the walk-in cooler
• Use the Hall at your discretion - it may be warmer in there from lack of a breeze
• Contact the Chiurgeon in Charge
• Advise the Autocrat of the situation

In case of personality-related conflicts:

• Find the Autocrat(s) and Seneschal to mediate
• Keep the situation quiet - do not involve others arbitrarily
• Ask for help upline (NR officers are the next line of defense)

Dangerous Weather

At Triumphe, this will often be storms of epic proportions. (People are calling Triumphe VI "Stormpocalypse" for the sudden, high speed, straightline winds that came up quicker than anyone expected.)

If the weather interrupts Court, the Autocrats will be responsible to interrupt Court, advise the Crown (or their representatives) of the plan, and have the Herald announce the plan:

• Get smalls into the hall (back room while we're all scurrying? or by the fire places?)
• Drop pavilions
• Scout for other dangers
• Bring in personal items into a building if your tent is suspect
• Arrange the Hall to resume Court. Court will resume in 20 (30?) minutes.

Things to Do:

• Extinguish all non-battery light.
• Drop pavilions. They don't need to be unstaked, just drop the uprights flat to the ground. This will prevent tear on the ropes and stress points in the canvas.
• Personal tents may be advised to be dropped, and bedding moved to the Main Hall. The Admin Building may also potentially be used (depending on who/how many are staying in there).
• Corral smalls in a designated area so parents can find their kids. We tried using a back room last time, with some success - but maybe by the fireplaces would work better. Whichever fireplace is further from where Court set-up is happening.

Fire

The odds of a fire affecting our event are very low - but we do often run this event in the middle of a burn ban. Prevention is key for fires. We use battery-operated lighting for burn-ban events.

In case a fire does happen:

• Get bystanders out of the way
• Send a runner for the Autocrat(s)
• Figure out what caused it. If it's just grass, any ADULT should be okay to put it out quickly. If a vehicle is in proximity, call for a more experienced person.