Mooneschadowe Autocrat Roles/Responsibilities

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Back to Autocrat's Little Helper

  • Note: This list is pretty rough and unorganized. I'll come back later. --Elsa 09:47, 22 August 2012 (PDT)
  • Added some notes. --Elsa 08:34, 11 September 2012 (PDT)


Side Jobs

  • Autocrat: Hall Set Up: Chess, any weather-related changes (reset for Feast is up to the Head Server, IMO)
  • Autocrat or appointed liaison: Check with the Merry Musicians about playing for Feast; communicate the answer to the other.
  • Feast Steward: 1) setting up the staging, serving, and dining areas, 2) recruiting and leading servers


Notes for Populace

This is where we kept a running tally of things that seemed unresolved in our minds. As such, it changed often. Recurring themes included, "Have we asked Person X about Activity Y?" and, "I just thought of Point Z - do we have a plan?"


Demo Accommodations

  • Here are notes about the Campus Demo, held every year: Campus Demo Strategy and Tactics
  • Comps for Demo Attractees: we have until two weeks before the event to figure out the details on that
  • I’m coming down on the side of making a “how to go to our event” class mandatory before comping site for newbies, especially young college-age ones.

Before Event

  • Award Scrolls – 7 adult championships scrolls; person to prepare scrolls ahead of time; person to callig the champions' names on the scrolls.
  • Site Tokens - Projects night in August
  • Site Flier
  • Site Schedule - pulled from website and including: Burn Ban, Parking Rules, Trash Info, Maybe a Note from the Autocrats re: locking the Admin building bathroom?, State of the grass (Mostly a wet-weather consideration)
  • Site Maps
  • Site Schedule
  • Feast Course list?
  • Website -
  • Step Down Baskets – Adult and child champions may be done separately
  • Pass-Down Prizes - Remind champions to bring them back. Check to make sure they _are_ returned at the event. Bring them to Court.
  • Site Pre-Prep (Thursday) - Sanitation/facilities check on all buildings.
  • Site Set Up (Friday) – Shed run, pavilion set-up, site sign set-up.


Before and During Event

Autonomic at the Event:

  • Troll – Friday 4pm-midnight (2am if JP & Owen Show); Saturday 8am-2pm
  • Site Herald -
  • Site Chirurgeon –
  • Waterbearing –
  • Sanitation –
  • Night Watch -

Court Related:

  • Herald - Court - (appointed by Royals)
  • Triumphe Procession Cooordinator -
  • Crown Liaison –

After Event

  • Site Clean Up (Sunday) – Everyone-not-Mooneschadowe off site at 2 after Inseg and Newbie Tourneys are done. The last people on site determine where we got for food and unloading the Shed Truck. Schedule it for 3-ish hours past "this moment" to give people a chance to change clothes in town. The Autocrats should definitely be in that loop! Post to the Mooneschadowe list - it's the friendly thing to do.
  • Freezie pops are a WIN during take-down. Get a non-Autocrat to arrange all that.
  • Pack up vehicles on site - many hands and all that.
  • Drive to Stillwater as a caravan, and unload immediately. Then meet for foods as the timing indicates.
  • Reeve Report - Includes receipts (more pieces total from the Kitchen than from site, historically), due 30 days after event. Our site fee is attendance-based, so the initial count has to happen on site (preferably Saturday before feast) anyway (not to mention, it's in the Treasurer rules).