Mooneschadowe Autocrat Roles/Responsibilities: Difference between revisions

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(→‎After Event: fairly extensive rearrange, added some points, clarified others.)
 
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Back to [[Autocrat's Little Helper]]
Back to [[Mooneschadowe Event Steward's Little Helper]]
[[Category:Elsa]]
[[Category:Advice]]
[[Category:Mooneschadowe]]


* Note: This list is pretty rough and unorganized. I'll come back later. --[[User:Elsa|Elsa]] 09:47, 22 August 2012 (PDT)
Note: This page is still fairly rough. It was a copy/paste from a hash-sheet document.
* Added some notes. --[[User:Elsa|Elsa]] 08:34, 11 September 2012 (PDT)


 
==Side Jobs==
===Side Jobs===
* Autocrat: Hall Set Up: Chess, any weather-related changes (reset for Feast is up to the Head Server, IMO)
* Autocrat: Hall Set Up: Chess, any weather-related changes (reset for Feast is up to the Head Server, IMO)
* Autocrat or appointed liaison: Check with the Merry Musicians about playing for Feast; communicate the answer to the other.  
* Autocrat or appointed liaison: Check with the Merry Musicians about playing for Feast; communicate the answer to all relevant parties.  
* Feast Steward: 1) setting up the staging, serving, and dining areas, 2) recruiting and leading servers
* Feast Steward: 1) setting up the staging, serving, and dining areas, 2) recruiting and leading servers
<BR>


==Notes for Populace==


===Notes for Populace===
Running tally of things that seem unresolved ahead of the meeting. Think in terms of: 
 
* "Person A told me they're taking care of Feature B and need Supply C."
This is where we kept a running tally of things that seemed unresolved in our minds. As such, it changed often. Recurring themes included, "Have we asked Person X about Activity Y?" and, "I just thought of Point Z - do we have a plan?"
* "Have we asked Person X about Activity Y?"  
 
* "I just thought of Point Z - do we have a plan?"
<BR>


===Demo Accommodations===
==Demo Accommodations==
* Here are notes about the Campus Demo, held every year: [[Campus Demo Strategy and Tactics]]
* Here are notes about the Campus Demo, held every year: [[Campus Demo Strategy and Tactics]]
* Comps for Demo Attractees: we have until two weeks before the event to figure out the details on that
* Comps for Demo Attractees: we have until two weeks before the event to figure out the details on that
* I’m coming down on the side of making a “how to go to our event” class mandatory before comping site for newbies, especially young college-age ones.
* I’m coming down on the side of making a “how to go to our event” class mandatory before comping site for newbies, especially young college-age ones.
** A document was made for that purpose in 2012 (revised in 2013). Linked here: [[File:PreTriumpheOrientation.pdf]]
<BR>


===Before Event===
==Before Event==
These pieces are not necessarily coordinated/handled by the same people.


* Award Scrolls – 7 adult championships scrolls; person to prepare scrolls ahead of time; person to callig the champions' names on the scrolls.
===Earlier===
 
* Championship Scrolls, if original – 7 adult championships scrolls; person to prepare scrolls ahead of time; person to calligraph the champions' names on the scrolls.
* Site Tokens - Projects night in August
* Rogation Day - so the Autocrats know what resources are available.


===Advertising===
* '''Site Flier'''
* '''Site Flier'''
* Site Schedule - pulled from website and including: Burn Ban, Parking Rules, Trash Info, Maybe a Note from the Autocrats re: locking the Admin building bathroom?, State of the grass (Mostly a wet-weather consideration)
* Site Schedule - pulled from website and including: Burn Ban, Parking Rules, Trash Info, Maybe a Note from the Autocrats re: locking the Admin building bathroom?, State of the grass (Mostly a wet-weather consideration)
Line 34: Line 42:
* Website -  
* Website -  


===Collection/Assembly===
* Step Down Baskets – Adult and child champions may be done separately  
* Step Down Baskets – Adult and child champions may be done separately  
* Pass-Down Prizes - Remind champions to bring them back. Check to make sure they _are_ returned at the event. Bring them to Court.
* Pass-Down Prizes - Remind champions to bring them back. Check to make sure they _are_ returned at the event. Bring them to Court.
* Site Tokens - Projects night in August
===Site Work===
* Site Pre-Prep (Thursday) - Sanitation/facilities check on all buildings.
* Site Pre-Prep (Thursday) - Sanitation/facilities check on all buildings.
* Site Set Up (Friday) – Shed run, pavilion set-up, site sign set-up.
* Site Set Up (Friday) – Shed run, pavilion set-up (including Gate), site sign set-up.
<BR>


 
==Before and During Event==
===Before and During Event===
===Autonomic at the Event===
'''Autonomic at the Event:'''


* Troll – Friday 4pm-midnight (2am if JP & Owen Show); Saturday 8am-2pm
* Troll – Friday 4pm-midnight (2am if JP & Owen Show); Saturday 8am-2pm
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* Night Watch -  
* Night Watch -  


'''Court Related:'''
===Court Related===


* Herald - Court - (appointed by Royals)
* Herald - Court - (appointed by Royals)
* Triumphe Procession Cooordinator -  
* Triumphe Procession Cooordinator -  
* Crown Liaison –  
* Crown Liaison –
<BR>
 
==After Event==
 
===Site Clean-Up===
* Site Clean Up (Sunday) – Everyone-not-Mooneschadowe off site at 2 after Inseg and Newbie Tourneys are done.
* Drive to Stillwater as a caravan, and unload immediately. Then meet for foods as the timing indicates.
* Pack up vehicles on site - many hands and all that.
* Freezie pops are a WIN during take-down. If you can, get a non-Autocrat to arrange that.


===After Event===
===Post-Event Dinner===
* The last people on site determine where we go for food. New China is a good option (buffet with good range, decent price, fantastic seating space)
* Schedule dinner for 3-ish hours past "this moment" (ie the moment when we're 'soo close' to being done)(often 6-7pm-ish) to give people a chance to change clothes in town AFTER unloading the group property into the shed. The Autocrats should definitely be in that loop!
* Post to the Mooneschadowe list AND HailMog Facebook group - it's the friendly thing to do, for people who had to leave site ahead of the finalization of the plan.


* Site Clean Up (Sunday) – Everyone-not-Mooneschadowe off site at 2 after Inseg and Newbie Tourneys are done. The last people on site determine where we got for food and unloading the Shed Truck.
===Reporting===
* Reeve Report - Includes receipts (more pieces total from the Kitchen than from site, historically), due 30 days after event, not to mention our site fee is attendance-based so we need a number so we can write a check on Sunday morning.
* Reeve Report - Includes receipts (more pieces total from the Kitchen than from site, historically), due 30 days after event. Our site fee is attendance-based, so the initial count '''has to''' happen on site (preferably Saturday before feast) anyway (not to mention, it's in the Treasurer rules).


[[Category:Mooneschadowe]]
[[Category:Mooneschadowe]]
[[Category:Advice]]

Latest revision as of 09:09, 13 November 2013

Back to Mooneschadowe Event Steward's Little Helper

Note: This page is still fairly rough. It was a copy/paste from a hash-sheet document.

Side Jobs

  • Autocrat: Hall Set Up: Chess, any weather-related changes (reset for Feast is up to the Head Server, IMO)
  • Autocrat or appointed liaison: Check with the Merry Musicians about playing for Feast; communicate the answer to all relevant parties.
  • Feast Steward: 1) setting up the staging, serving, and dining areas, 2) recruiting and leading servers


Notes for Populace

Running tally of things that seem unresolved ahead of the meeting. Think in terms of:

  • "Person A told me they're taking care of Feature B and need Supply C."
  • "Have we asked Person X about Activity Y?"
  • "I just thought of Point Z - do we have a plan?"


Demo Accommodations

  • Here are notes about the Campus Demo, held every year: Campus Demo Strategy and Tactics
  • Comps for Demo Attractees: we have until two weeks before the event to figure out the details on that
  • I’m coming down on the side of making a “how to go to our event” class mandatory before comping site for newbies, especially young college-age ones.


Before Event

These pieces are not necessarily coordinated/handled by the same people.

Earlier

  • Championship Scrolls, if original – 7 adult championships scrolls; person to prepare scrolls ahead of time; person to calligraph the champions' names on the scrolls.
  • Rogation Day - so the Autocrats know what resources are available.

Advertising

  • Site Flier
  • Site Schedule - pulled from website and including: Burn Ban, Parking Rules, Trash Info, Maybe a Note from the Autocrats re: locking the Admin building bathroom?, State of the grass (Mostly a wet-weather consideration)
  • Site Maps
  • Site Schedule
  • Feast Course list?
  • Website -

Collection/Assembly

  • Step Down Baskets – Adult and child champions may be done separately
  • Pass-Down Prizes - Remind champions to bring them back. Check to make sure they _are_ returned at the event. Bring them to Court.
  • Site Tokens - Projects night in August

Site Work

  • Site Pre-Prep (Thursday) - Sanitation/facilities check on all buildings.
  • Site Set Up (Friday) – Shed run, pavilion set-up (including Gate), site sign set-up.


Before and During Event

Autonomic at the Event

  • Troll – Friday 4pm-midnight (2am if JP & Owen Show); Saturday 8am-2pm
  • Site Herald -
  • Site Chirurgeon –
  • Waterbearing –
  • Sanitation –
  • Night Watch -

Court Related

  • Herald - Court - (appointed by Royals)
  • Triumphe Procession Cooordinator -
  • Crown Liaison –


After Event

Site Clean-Up

  • Site Clean Up (Sunday) – Everyone-not-Mooneschadowe off site at 2 after Inseg and Newbie Tourneys are done.
  • Drive to Stillwater as a caravan, and unload immediately. Then meet for foods as the timing indicates.
  • Pack up vehicles on site - many hands and all that.
  • Freezie pops are a WIN during take-down. If you can, get a non-Autocrat to arrange that.

Post-Event Dinner

  • The last people on site determine where we go for food. New China is a good option (buffet with good range, decent price, fantastic seating space)
  • Schedule dinner for 3-ish hours past "this moment" (ie the moment when we're 'soo close' to being done)(often 6-7pm-ish) to give people a chance to change clothes in town AFTER unloading the group property into the shed. The Autocrats should definitely be in that loop!
  • Post to the Mooneschadowe list AND HailMog Facebook group - it's the friendly thing to do, for people who had to leave site ahead of the finalization of the plan.

Reporting

  • Reeve Report - Includes receipts (more pieces total from the Kitchen than from site, historically), due 30 days after event. Our site fee is attendance-based, so the initial count has to happen on site (preferably Saturday before feast) anyway (not to mention, it's in the Treasurer rules).