Mooneschadowe Autocrat Roles/Responsibilities

Back to Autocrat's Little Helper

• Note: This list is pretty rough and unorganized. I'll come back later. --Elsa 09:47, 22 August 2012 (PDT)
• Added some notes. --Elsa 08:34, 11 September 2012 (PDT)

Side Jobs

• Autocrat: Hall Set Up: Chess, any weather-related changes (reset for Feast is up to the Head Server, IMO)
• Autocrat or appointed liaison: Check with the Merry Musicians about playing for Feast; communicate the answer to the other.
• Feast Steward: 1) setting up the staging, serving, and dining areas, 2) recruiting and leading servers

Notes for Populace

This is where we kept a running tally of things that seemed unresolved in our minds. As such, it changed often. Recurring themes included, "Have we asked Person X about Activity Y?" and, "I just thought of Point Z - do we have a plan?"

Demo Accommodations

• Here are notes about the Campus Demo, held every year: Campus Demo Strategy and Tactics
• Comps for Demo Attractees: we have until two weeks before the event to figure out the details on that
• I’m coming down on the side of making a “how to go to our event” class mandatory before comping site for newbies, especially young college-age ones.
  • Here's a link for the document that was used in 2012 and 2013 for that purpose: File:PreTriumpheOrientation.jpg

Before Event

These pieces are not necessarily coordinated/handled by the same people.

Earlier

• Championship Scrolls, if original – 7 adult championships scrolls; person to prepare scrolls ahead of time; person to callig the champions' names on the scrolls.
• Rogation Day - so the Autocrats know what resources are available.

Advertising

• Site Flier
• Site Schedule - pulled from website and including: Burn Ban, Parking Rules, Trash Info, Maybe a Note from the Autocrats re: locking the Admin building bathroom?, State of the grass (Mostly a wet-weather consideration)
• Site Maps
• Site Schedule
• Feast Course list?
• Website -

Collection/Assembly

• Step Down Baskets – Adult and child champions may be done separately
• Pass-Down Prizes - Remind champions to bring them back. Check to make sure they _are_ returned at the event. Bring them to Court.
• Site Tokens - Projects night in August

Site Work

• Site Pre-Prep (Thursday) - Sanitation/facilities check on all buildings.
• Site Set Up (Friday) – Shed run, pavilion set-up (including Gate), site sign set-up.

Before and During Event

Autonomic at the Event

• Troll – Friday 4pm-midnight (2am if JP & Owen Show); Saturday 8am-2pm
• Site Herald -
• Site Chirurgeon –
• Waterbearing –
• Sanitation –
• Night Watch -

Court Related

• Herald - Court - (appointed by Royals)
• Triumphe Procession Cooordinator -
• Crown Liaison –

After Event

Standard

• Site Clean Up (Sunday) – Everyone-not-Mooneschadowe off site at 2 after Inseg and Newbie Tourneys are done.
• Reeve Report - Includes receipts (more pieces total from the Kitchen than from site, historically), due 30 days after event. Our site fee is attendance-based, so the initial count has to happen on site (preferably Saturday before feast) anyway (not to mention, it's in the Treasurer rules).

Value Added

• Freezie pops are a WIN during take-down. Get a non-Autocrat to arrange all that.
• Pack up vehicles on site - many hands and all that.
• Drive to Stillwater as a caravan, and unload immediately. Then meet for foods as the timing indicates.
• The last people on site determine where we got for food and unloading the Shed Truck.
• Schedule it for 3-ish hours past "this moment" (6-7pm-ish) to give people a chance to change clothes in town. The Autocrats should definitely be in that loop!
• Post to the Mooneschadowe list - it's the friendly thing to do.